🌱 Turn Staff Meetings into Growth Opportunities

Does it feel like your staff meetings are unproductive or too long? You are not alone. Each week in Calm the Chaos, I share practical tools, real stories, and tech tips to help you create a supportive environment for your team and your patients.

This week, we are focusing on making staff meetings more engaging, productive, and results-driven.

STORY TIME:

How a Podiatry Practice Made Meetings Matter

BEFORE THE FIX

Weekly meetings ran over time, lacked clear agendas, and left staff feeling more confused than informed.

THE SHIFT

The practice implemented short, structured meetings with a clear agenda, action items, and follow-up on prior commitments. Each meeting began with a quick patient success story to keep the team motivated.

THE RESULTS

Meetings ended on time, action items were completed faster, and staff participation improved.

TAKEAWAY

When meetings are focused and meaningful, your team leaves energized and ready to act.

ACTIONABLE TIPS FOR THE WEEK:

How to Make Meetings Worth the Time

◉ Set an Agenda – Share it in advance so everyone is prepared.

◉ Start with Wins – Highlight patient success stories or team achievements.

◉ Assign Action Items – Clearly state who is responsible for each task.

◉ Limit Time – Keep meetings short to maintain focus.

◉ Follow Up – Review progress on past action items at the next meeting.

Micro-Challenge:

Test a 20-minute meeting this week. Track how much more engaged your team feels.

TANIA'S TECH TIPS:

Use Trello for Meeting Notes

Trello is a simple online tool that keeps meetings organized. Create a board for your staff meetings, add cards for each topic, and assign tasks during the discussion so responsibilities are clear and nothing gets forgotten.

 💡 Pro Tip: Add due dates and labels to each card. Reviewing the board before the next meeting keeps your team accountable and projects moving forward.

WHAT I’M READING:

Unreasonable Hospitality by Will Guidara

This book demonstrates how small, thoughtful touches can significantly alter how people perceive and feel. Just as those details make patients feel cared for, the same approach can transform staff meetings. Starting with a quick success story or recognizing a team contribution can set a positive tone, build trust, and leave your staff more engaged.

SMALL CHANGES, BIG RESULTS

Productive meetings build momentum, keep projects moving, and inspire your team.

Looking for more ways to create a high-performing, positive culture? Everyone’s a VIP: Mastering Patient Communications for Excellence gives your team the tools to deliver their best every day.

TRAIN YOUR TEAM

P.S. Managing a practice is tough, but you don’t have to tackle every challenge alone. If you’re looking for clear solutions and a fresh perspective, my 90-minute Practice Clarity Call is for you. Together, we’ll find what’s holding your team back and create a simple, realistic plan that fits your practice. Ready for a change? Book your Clarity Call here