Ever feel like independence comes with more pressure than freedom?

Does your practice feel a little chaotic sometimes? You’re not alone. Each week in Calm the Chaos, I share actionable strategies, real-world stories, and simple tech solutions to help you take control and create a better experience for your patients and team.

This week’s idea: Honor your independence and celebrate how far you’ve come.

STORY TIME:

Independence That Made a Difference

BEFORE THE FIX

A small pediatric clinic I worked with had just gone solo after years in a health system. The team was excited but nervous. Without centralized support, the phone lines were jammed, the front desk was overwhelmed, and providers were staying late to finish notes. The clinic owner told me she hadn’t taken a real day off in six months. Her team was trying their best, but burnout was showing.

THE SOLUTIONS

We brought in a healthcare-trained Virtual Assistant to support the front desk remotely. We also introduced a shared calendar, simplified communication, and gave the team more say in how things ran day to day.

THE RESULTS

The practice started running more smoothly and with less stress. Patients noticed the personal attention. The staff felt more connected to the mission. And the owner said, “This finally feels like mine.”

TAKEAWAY

Independence gives you the power to choose what works best for your patients, your staff, and your future.

ACTIONABLE TIPS FOR THE WEEK:

Ways to Celebrate Your Independence (And Your Team’s):

🏆 Reflect on your wins: What freedoms have made the biggest difference in your practice?

🎉 Say thank you: Recognize the team members who make your independence possible. A handwritten note or a quick shoutout in huddle goes a long way.

☕️ Take a real break: Even 24 hours away can bring clarity and energy when you return.

TANIA'S TECH TIPS:

Use a Knowledge-Base to Keep the Team Aligned, Even During a Holiday Week

Google Sheets is a simple way to organize priorities and give your VA or team a clear list of what needs to be done, even if you're offline.

💡 Pro tip: Before the long weekend, share key updates so your team can stay on track while you take a real break.

WHAT I’M READING:

The Success Principles by Jack Canfield

This book is a perfect companion for a holiday weekend. Principle #1: Take 100% responsibility. It’s a reminder that choosing independence means choosing ownership in your work, your practice, and your leadership.

Micro-challenge: At your next huddle, ask your team: “What does independence mean to you in this practice?” You might uncover a fresh idea worth acting on.

SMALL CHANGES, BIG RESULTS

Looking to do more with less and dig out of admin tasks? Join me live on July 17 for my next masterclass: How to Hire Your First Virtual Assistant: Cut Admin Costs, Boost Patient Care

In just one hour, I’ll show you how to find, vet, and lead a Virtual Assistant who helps you take your time back so you can focus on patients, not headaches.

REGISTER FOR THE MASTERCLASS

P.S. Will you be at the APMA National in Grapevine, Texas? I’ll be there! Stop by Booth 825 to say hello, pick up your VIP gift bag, including a copy of my book Medical Practice Makeover: 21 Ways to Calm the Chaos and Achieve Excellence.